GriefLine is committed to protecting your privacy and the confidentiality of any personal information you provide to us. We comply with the Privacy Act 1988 (Cth) and other relevant state laws in relation to the management of personal information.
What is personal information?
When used in this Policy, “personal information” has the meaning given in the Privacy Act. Generally, it means any information or an opinion that could be used to personally identify you.
Non-identifying data will be used for, but not limited to, planning, reporting to funding bodies and research purposes.
How do we collect personal information?
We may collect personal information from you when we deal with you over the phone, when you have contact with us in person or when you interact with us online (including, but not limited to, our websites and social media channels (for example, Facebook, Twitter, YouTube and LinkedIn).
This collection may be required to allow you to make a donation, to receive information from us, to apply to hold a fundraising event, to register as a volunteer, to order resources or to receive information about or become involved in our campaigns or other initiatives.
What personal information do we collect?
The personal information we collect may include your name, address, age or date of birth, phone number, email address or the amount you have donated. In some cases (for example, if you apply to register as a blueVoices member) we may also collect health information about you, such as your medical history.
If you order certain resources, or make a donation to us, you may also provide credit card details and other information which will allow us to process your transaction. We may also request your preferences for receiving further information about our programs, campaign or activities.
The choice of how much information you provide to us is yours, but if you want to register as a member of our website, make a donation, or otherwise participate in our programs and events, we require certain information from you in order to provide those services. You always have the option of using a pseudonym if you feel more comfortable dealing with us that way.
Wherever possible, we will try to collect personal information from you directly, rather than from another person or source, unless it is unreasonable or impractical to do so.
How does GriefLine use the personal information?
The personal information you provide to us may be used by us for the following purposes:
to allow you to obtain access to the interactive elements of our website;
to provide you with the information, resources or merchandise you have requested;
to involve you in campaigns, activities or other initiatives undertaken by GriefLine; or
to show your name and the amount of any donation or sponsorship you may make on our website (unless you choose a private or anonymous donation).
If you choose to provide your personal details to us, you agree that your personal information may be displayed or included as set out above. You also agree that your personal details may accordingly be identified, recovered and displayed by internet search engines. In certain circumstances we may give you the option to keep your information private. For example, you have the option to make a private donation, in which case your name and amount of your donation will not be disclosed in any public manner.
Some of the functions and services relating to the purpose for which you have provided personal information may be outsourced to third party external service providers. When we contract external services providers, we may provide them with your personal information, but only to the extent required for them to fulfil that contract.
Where you have agreed to receive GriefLine emails, GriefLine may use your personal information to send you emails about our programs, campaign or activities. You will be provided with an opportunity in each email communication to decline to receive any further communications from GriefLine by unsubscribing. If you are a registered as a member of our website, you can also edit your email marketing preferences via your member account settings.
Regardless of where in the world you reside, GriefLine may transfer your data to Australia and process and store it there. While the data is in that jurisdiction it may be accessed by the courts, law enforcement and national security authorities according to the laws in that jurisdiction.
Other than for the purposes described above, GriefLine will not use your personal information without your prior consent.
Security of your information
We take reasonable steps to ensure the security of all information we collect, including that the information is protected from misuse and loss and from unauthorised access, modification or disclosure. For example, your personal information is maintained in a secure environment, which can be accessed only by authorised personnel. However, no data transmission over the internet or information stored on servers accessible through the internet can be guaranteed to be fully secure. Note that GriefLine does not store any credit card information on its servers.
Disclosure of personal information
GriefLine does not directly transfer or disclose personal information from Australia to any countries overseas.
Access to personal information
You may request access to your personal information collected through our Services at any time. Please contact us and we will endeavour to respond as soon as possible. There may be some legal or regulatory reason why access is denied or amendment refused. If this is the case, we will tell you why.
Updating your personal information
If you believe any of the personal information we hold about you is not accurate, complete or current, we will take reasonable steps to correct the information or delete it. To request that your personal information be corrected, updated or deleted, please contact us.
Complaints about your privacy
You may make a complaint regarding our privacy practices (including any suspected breach of the Australian Privacy Principles), by contacting the Privacy Officer in writing via email to firstname.lastname@example.org.
We will investigate your complaint, provided that it is not vexatious or frivolous. We will contact you within a reasonable period of time to advise you of the outcome of your complaint.
We will work with the appropriate regulatory authorities (if any), to resolve any complaints regarding the transfer of personal information that we cannot resolve with you directly.
This policy was last updated in September 2015.
If you have any concerns or questions, please contact us.